Data: Your Foundation for the Future

The core of good data management, powerful spend analytics, and meaningful reporting is accurate, accessible data produced by a partner that understands your individual project goals and overall business needs.

DataPros for Healthcare was founded in 2003, specifically to apply this principle to the healthcare supply chain. If you are involved with a stand-alone facility or a multi-state complex IDN, visibility into the right information about your business is vital.

At DataPros for Healthcare we are experts in all facets of data cleansing: Item, Vendor and Charge Masters. Related information such as contracts are also prepared for integration with these core data files, that way supply chain executives have confidence in their data from a “procure to pay” process.

We treat the item master as a key foundational file that is a building block to the complete datanomics approach. A core step of the transformation is to verify the accuracy and completeness of your hospital’s item master. The item master needs to contain the essential information to ensure that the right products are being purchased from the right vendor, and in the right quantities. In our experience, 60 – 70% of the lines in an average file need either correction or enrichment. Our three-step approach ensures data integrity, standardization, and categorization. In our process, 100% of your file is researched by DataPros analysts.

Our Unique Item Master Approach

1. Verify – Check the data integrity of 25 fields for each line of your data.
2. Standardize – Create standard descriptions based on your, or our, rules and abbreviations.
3. Categorize – UNSPSC commodity code the entire file to add another layer of power to your data.

Many clients benefit from a thorough examination of their vendor master. At DataPros, we believe the best way to verify vendor information is through direct contact with the individual vendors and verification for vendor duplication through federal tax ID numbers. These engagements typically apply only to vendors who have association with the item master, but we can address all your vendors for verification, including individual contractors.

Our Unique Vendor Master Approach

1. Verify – We check the data integrity by examining Tax IDs and legal name, corporate, remit to, and purchase from addresses through a combination of leveraging our everyVENDOR™ database and contacting vendors directly. We also collect the GLN where available.
2. Standardize – Then, we standardize company information to the current United States Postal Service standards.
3. De-duplicate – Last, we run queries to identify duplicates by Tax ID and GLN.

Our experience has shown us that there is typically a weak linkage and limited accuracy between the Item Master File and the CDM. The result is lost charges. Charging experts examine your CDM for completeness and accuracy, as well as address any breakdowns in process and data exchanges.

During a typical engagement, we will:

• Perform a comprehensive review of the current CDM, item master file, payer mix, and managed care contract portfolio.
• Observe on-site to determine the process supporting charges and identify barriers to improvement.
• Examine how technology is capturing data input, how systems display and report on data, and how data is interfaced between systems.
• Transfer knowledge to hospital staff and perform on-going education and training to ensure revenue optimization.

Beyond Supply Chain Data

Now that you have data formatted to your facility's specific needs you will benefit from day-to-day transactions,  daily operations, billing transactions and revenue cycle through CDM linkage, but why stop there? Discover DataNomics℠ and unleash the potential hidden in your data. Talk to our sales team on how to build the type of reporting that can transform the way you do business.

For more information, view our DataCleanse postcard or contact our Sales Team at KAMurray@dphinc.com or 813 874 2080.